Scrutiny Co-ordination Committee - Wednesday, 21st July, 2021 10.00 am

Venue: This meeting will be held remotely. The meeting can be viewed live by pasting this link into your browser:

Contact: Suzanne Bennett/Liz Knight, Governance Services - Telephone: 024 7697 2299/2644  E-mail:

No. Item

Public Business


Apologies and Substitutions


Declarations of Interest


Minutes pdf icon PDF 317 KB


To agree the minutes of the previous meeting held on 30th June 2021


Matters Arising


One Coventry Plan Annual Performance Report 2020-21 pdf icon PDF 298 KB

Report of the Chief Executive


Councillor Duggins, Cabinet Member for Policy and Leadership has been invited to the meeting for the consideration of this item

Additional documents:


Scrutiny Management Issues

Councillor N Akhtar, Chair of the Scrutiny Co-ordination Committee, attended the following meeting of the Cabinet Member for Housing and Communities on 11 June 2021. Councillor Akhtar agreed that the decision was urgent for the reason indicated and that call in should not apply:-


Acceptance of Grant Funding from the National Lottery Heritage Fund towards the project to transform St. Marys Guildhall


The reason for urgency was that the next meeting of Cabinet was scheduled to meet the day after the grant agreement needed to be signed off under its expiry date.


Councillor Akhtar has also been invited to attend the meeting of the Cabinet Member for Jobs, Regeneration and Climate Change on 15th July to consider that the decision is urgent for the reason indicated and that call in should not apply:-


Surrender of Existing Lease and Simultaneous Re-grant of a New 150 Year lease in Relation to 49-51 Corporation Street 


The reason for urgency is that there is an urgent need to complete the surrender and regrant of a new 150 year lease for the property as this enables the third phase of Belgrade Theatre development plan to be completed and occupied. It is also important that as the majority of the £5m development cost for the whole scheme is coming by way of grant funding and that as the accountable body, the Council secures the grant funding outcomes agreed, of which phase 3 is part.


Also there is a desire to complete the works as soon as possible during the City of Culture year, enabling the maximum use of the new space. To this end Complex Development Projects (CDP) who own the long lease of the building, have commenced the refurbishment works for the Belgrade at risk. They are looking for payment from the Belgrade for the internal construction works as soon as possible. The Belgrade can’t get access the grant for this to pay CDP until the new lease is in place.


In accordance with the Constitution, these matters are reported to inform the Committee of the reasons for urgency.



Scrutiny Co-ordination Committee Work Programme 2021/2022 pdf icon PDF 267 KB

Report of the Scrutiny Co-ordinator


Any Other Items of Public Business

Any other items of public business which the Chair decides to take as a matter of urgency because of the special circumstances involved.

Private Business