Agenda and minutes

Scrutiny Co-ordination Committee
Wednesday, 17th July, 2019 10.00 am

Venue: Committee Room 3 - Council House. View directions

Contact: Suzanne Bennett/Liz Knight, Governance Services - Telephone: 024 7697 2299/2644  E-mail:

No. Item


Declarations of Interest


There were no declarations of interest.


Minutes pdf icon PDF 64 KB


The minutes of the meeting held on 17th July, 2019 were signed as a true record, subject to the inclusion of Councillor Sandhu in the attendance for the meeting.


Climate Change in Coventry pdf icon PDF 273 KB

Briefing note and presentation of the Deputy Chief Executive (Place)


Councillors O’Boyle and Welsh, Cabinet Member and Deputy Cabinet Member for Jobs and Regeneration, Councillors Hetherton and Lloyd, Cabinet Member and Deputy Cabinet Member for City Services and Councillors Caan and Ali, Cabinet Member and Deputy Cabinet Member for Public Health and Sport have been invited to the meeting for the consideration of this item 

Additional documents:


The Committee considered a briefing note and received a presentation of the Deputy Chief Executive (Place) concerning the current position of climate change in Coventry. Councillor Lloyd, Deputy Cabinet Member for City Services attended the meeting for the consideration of this item.


The briefing note and presentation referred to the key drivers for climate change, the 2015 Paris Agreement and the Climate Change Act 2008.  The 2015 Act aspired to keep global warming between 1.5C and 2C while the Climate Change Act set legally binding targets on the UK to reduce greenhouse gas emissions by at least 34% by 2020 and net zero by 2050. 


Climate models suggested warmer and drier summers along with warmer and wetter winters, with weather extremes becoming more frequent. Such weather conditions were likely to make the working population, vulnerable groups and the elderly more susceptible to heat stress and there would be increased risks of flooding. The briefing note included an appendix which highlighted the impacts of increases of 1.5C and 2C in temperature.


Coventry’s Climate Change Strategy published in 2012 set a target to reduce carbon emissions by 27.5% by 2020 and this was achieved by 2014. The Committee were informed that in 2016 the City’s emissions were 1.3 million tonnes which was a 35.45% reduction from 2005. To ensure Coventry contributed to the Paris Agreement, the city had a carbon budget of 8.4 million tonnes CO2 for 2020-2100. If the city continues at its current usage, the entire carbon budget would be used up by 2027.


The report and presentation highlighted the major stakeholders in Coventry who would be integral to the success of addressing climate change in the city along with other key players. The Committee were informed that the Council’s role was to provide leadership and setting an example by reducing carbon in the Council’s assets and operations as well as implementing low carbon procurement policies. The Council would facilitate stakeholder engagement through raising awareness and stimulating carbon reduction action in developing a new climate change strategy. In addition, planning policy and land-use development conditions would be set so that emissions from the built environment would be reduced. The Council would also act as a central resource portal providing climate change guidance, education, and funding for project implementation.


The Council’s current Climate Change Strategy expired at the end of 2020 and work was already underway to ensure that the new strategy reflected the ambition and urgency that was needed to achieve zero admissions. Following the development of the Strategy, it was the intention to produce a city-wide Climate Change action plan. The Strategy would cover the following themes:

Domestic – included improving the thermal efficiency of homes, reducing fuel poverty and encouraging innovation.

Transport – included improvements to public transport and walking/cycling infrastructure.

Industry – included improving the efficiency of buildings/processes, better carbon management in schools and a carbon trading platform for businesses.

Environment – included sustainable procurement, enhanced biodiversity, sustainable food and driving behaviour change.

Education & Skills - upskilling,  ...  view the full minutes text for item 8.


One Coventry Plan Annual Performance Report 2018-19 pdf icon PDF 97 KB

Report and presentation of the Chief Executive


Councillor Duggins, Cabinet Member for Policy and Leadership has been invited to the meeting for the consideration of this item 

Additional documents:


The Committee considered a report of the Chief Executive concerning the One Coventry Plan Annual Performance Report 2018/19 which covered the progress made towards the Plan during the previous year. A copy of the performance report was set out at an appendix to the report. The report was due to be considered by Cabinet at their meeting on 27th August, 2019. Councillor Duggins, Cabinet Member for Policy and Leadership attended the meeting for the consideration of this item.


Consideration of the report allowed Members the opportunity to identify any areas that required additional scrutiny.


The report indicated that One Coventry described the Council’s objectives, key strategies and approaches. The Plan was for the period 2014 to 2024 and was last refreshed in 2016. It built on the Council’s long-standing principles (being globally connected, locally committed, and working together to deliver priorities with fewer resources) and set out new ways of working to help the Council face the challenges of increasing demand and reduction in funding.


The annual performance report sets out the progress made towards the One Coventry Plan. For each objective, this report set out the trends, actions taken, and performance metrics, to provide an objective assessment of the progress made against previous years and other places. Agreed indicators were used to show progress made towards the priorities. This was supported by a range of measures such as equality and perception measures that helped explain the trends and story behind the headlines. Indicators were selected from key strategies and aligned to directorate priorities and equality and health inequalities objectives.


Further information including infographics, open data, maps and a publication schedule were available online. This year, progress had been made towards developing a Citywide Intelligence Hub, a one-stop data platform providing a “single source of truth” of data and evidence about Coventry.


Of the 75 headline indicators, 42 indicators improved; 10 stayed the same; 15 indicators got worse; 7 indicators couldn’t be determined or there was no clear direction of travel; and progress was not available for 1 indicator. This meant that, at the end of the year, 78% of directional indicators had improved or stayed the same. This compared to 71% in 2017/18 and 75% in 2016/17.


The Committee noted that the progress had been maintained in the context of continued and sustained reduction in the overall resources available to the Council, with resources from the Local Government Finance Settlement had fallen by £113m in the period between 2010/11 and 2018/19. 


The report also set out how the Council was addressing equality and health inequalities. Appendix 2 to the report set out the Council’s performance management framework which detailed how the Council planned and organised its resources to achieve its vision and priorities. 


Councillor Duggins, Cabinet Member referred to the Climate Change strategy and to City of Culture and to the likelihood of additional performance indicators relating to these areas being included in due course.


Members questioned the officer on a number of issues and responses were provided,  ...  view the full minutes text for item 9.


Scrutiny Annual Report to Council 2018/19 pdf icon PDF 5 MB

Report of Councillors Brown and T Khan, Scrutiny Co-ordination Committee Chairs 2019/20 and 2018/19


The Committee noted their Annual report for 2018-2019, which was to be submitted to the meeting of the City Council on 3rd September, 2019. Key focuses for the year had included looking for the opportunities that City of Culture 2021 could provide and the challenges associated with housing and homelessness. The report provided details of the activities and outcomes of the work of this Committee along with those of the five individual Scrutiny Boards


Scrutiny Co-ordination Committee Work Programme 2019/2020 and Outstanding Issues pdf icon PDF 70 KB

Report of the Scrutiny Co-ordinator


The Committee considered their work programme for the new municipal year.




(1) The work programme for 2019/20 be noted


(2) The following items be included on the Scrutiny work programmes (minutes 8 and 9 above also refer):


Selective Licensing

Climate Change Consultation


(3) A meeting date be determined for the item on ‘Improving Consultation and Engagement with Residents’.


Any Other Items of Public Business - West Midlands Scrutiny

Any other items of public business which the Chair decides to take as a matter of urgency because of the special circumstances involved.


The Board noted an update from Councillors Brown and Kelly on their recent attendance at the West Midlands Combined Authority Overview and Scrutiny meeting held on 15th July, 2019 and on the appointment of Councillor Kelly as Vice-Chair for 2019/20.


The Board also received an update on the West Midlands Scrutiny Network event held the previous day which took place at Friargate and was chaired by Councillor Brown. 


Concerns were raised about attendance and quoracy issues at such meetings and the need for further work to be undertaken to ensure a successful scrutiny function.