Agenda and minutes

Cabinet
Tuesday, 12th March, 2019 2.00 pm

Venue: Committee Room 3 - Council House. View directions

Contact: Lara Knight / Michelle Salmon, Governance Services,  Tel: 024 7683 3237 / 3065, Email:  lara.knight@coventry.gov.uk /  michelle.salmon@coventry.gov.uk

Items
No. Item

120.

Declarations of Interest

Minutes:

There were no disclosable pecuniary interests.

121.

Minutes pdf icon PDF 114 KB

(a)  To agree the minutes from the meetings of Cabinet on 12th and 19th February 2019

 

(b)  Matters arising

Additional documents:

Minutes:

The minutes of the meetings held on 12th and 19th February 2019 were agreed and signed as true records.

 

There were no matters arising.

122.

Exclusion of Press And Public

To consider whether to exclude the press and public for the item(s) of private business for the reasons shown in the report.

Minutes:

RESOLVED that the Cabinet agrees to exclude the press and public under Sections 100(A)(4) of the Local Government Act 1972 relating to the private report in Minute 128 below headed ‘Contract for Materials Recycling Facilities (MRF) and Associated Bulking and Transport' on the grounds that the report involves the likely disclosure of information as defined in Paragraph 3 of Schedule 12A of the Act, as it contains information relating to the financial affairs of a particular person (including the authority holding that information) and in all circumstances of the case, the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

123.

Adoption of Housing and Homelessness Strategy pdf icon PDF 116 KB

Report of the Deputy Chief Executive (Place)

Additional documents:

Minutes:

The Cabinet considered a report of the Deputy Chief Executive (Place), which set out the Housing and Homelessness Strategy for adoption.

 

The Council is required to have an up to date Strategy to prevent homelessness.  The proposed Housing and Homelessness Strategy for adoption covered the period 2019-2024 and would replace the Council’s previous strategy which operated between 2013 and 2018.

 

The Housing Strategy and Homelessness Strategy had been combined into one document, reflecting the fact that activities to prevent homelessness are dependent on the availability of additional housing, an improvement in the management and quality of existing housing and the advice and support available to people who need it to successfully maintain their home.  This ensures the Council takes a comprehensive and joined up approach to all matters relating to housing and homelessness.

 

The final strategy had been updated following a period of consultation in November and December 2018.  The results of the consultation were set out in Appendix 3 of the report submitted.

 

The Strategy continued to focus on four main themes: Preventing homelessness and supporting homeless households; Support for people and communities; Improving the use of existing homes; and New housing developments.

 

The Cabinet noted that the Strategy would also be supported by an Action Plan that would remain a live document and be monitored and delivered by the City Council and its relevant partners.  The Strategy and the Action Plan were both appended to the report submitted.

 

RESOLVED that the Cabinet:

 

1.  Note the consultation responses received to the draft Housing and Homelessness Strategy and the summary report provided at Appendix 3.

 

2.  Recommend that Council adopt the new Housing and Homelessness Strategy (Appendix 1) and the supporting Action Plan (Appendix 2) with effect from 20th March 2019.

 

 

124.

2019/20 Transportation and Highway Maintenance Capital Programme pdf icon PDF 160 KB

Report of the Chief Executive (Place)

Minutes:

The Cabinet considered a report of the Deputy Chief Executive (Place), which set out proposals for the 2019/20 Transportation and Highway Maintenance Capital Programme.

 

The report submitted brought together an £8.4m integrated programme for the maintenance and enhancement of the City’s highways and transport infrastructure.  The programme was funded through annual government local transport funding, City Council resources and Whitefriars Right to Buy receipts.

 

The basic principles for the 2019/20 maintenance and integrated transport programme were:

 

1.  Continue the programme of rectifying damage and maintaining the City’s roads, through a prioritised programme (worst first) based on the Council’s Highways Asset Management plan.

 

2.  Continued investment in preventative / proactive maintenance.

 

3.  Carry out packages of complementary schemes to support the continued growth of the city, such as road safety and traffic management schemes to compliment public realm and connecting Coventry proposals.

 

4.  Provide a programme of footway improvements funded from the Whitefriars Housing Group Investment Fund, as part of a £2.0m investment which would be delivered over the next financial year.

 

The report set out the individual allocations and sources of funding in Table 4 and set out the specific details of each project in Appendices 1 to 3.

 

RESOLVED that the Cabinet:

 

1.  Approve the 2019/20 programme of schemes marked ‘A’ in table 4 of the report.

 

2.  Delegate authority to the Cabinet Member for City Services, to approve a programme of scheme development, marked ‘B’ in table 4.

125.

Contract for Materials Recycling Facilities (MRF) and Associated Bulking and Transport. pdf icon PDF 105 KB

Report of the Deputy Chief Executive (Place)

Minutes:

The Cabinet considered a report of the Deputy Chief Executive (Place), which set out proposals to go out to tender for a new Materials Recycling Facility (MRF) and associated Bulking and Transport contract.

 

A corresponding private report was also submitted to the meeting setting out the commercially confidential matters of the proposals. (Minute 128 below refers.)

 

Under the revised Waste Strategy for England 2007, the Council has a statutory obligation to make collections of paper, metal, plastic and glass from the kerbside.

 

A contact was let in 2009 for an initial period of 4 years, with options to extend for up to a maximum of a further 6 years.  All options for extension had been exhausted.  The current contract would expire on 6th September 2019 and there were no further provisions to extend the contract beyond that date.

 

The contract was made up of 2 lots.  Lot 1 was for the provision of an MRF, a specialist facility which receives, separates and prepares recyclable materials for marketing to end-user manufacturers.  This lot was currently operated by Biffa Waste Services.  Lot 2 was for the provision of bulking and transport of the waste to the MRF and was currently operated by Tom White Waste.

 

The report indicated that for Lot 1, the proposed pricing, rebate and risk sharing would be on a similar basis as the current contract and, assuming the same volumes / quantities, would have an impact on the Waste Disposal budget.  It was anticipated that Lot 2 may be subject to a small rise in costs associated with fuel and insurance price increases.

 

The Cabinet noted that medium term options for processing recyclable waste in Coventry was being considered with neighbouring authorities.  The proposed procurement would support this process whilst ensuring that the City Council had a treatment for recycling waste collected in the City.

 

RESOLVED that the Cabinet:

 

1.  Delegate authority to the Deputy Chief Executive (Place) to undertake a tender exercise to let a new Materials Recycling Facility contract which consists of both Lot 1 (Material Recycling Facility Treatment) and Lot 2 (associated bulking and transport) for a period of 2 years with a maximum of a further 3 years extensions up to a 5 year total and to negotiate and agree the terms of the contracts.

 

2.  Delegate authority to the Deputy Chief Executive (Place) to enter into the contracts.

126.

Outstanding Issues pdf icon PDF 60 KB

Report of the Deputy Chief Executive (Place)

Minutes:

The Cabinet considered a report of the Deputy Chief Executive (Place) that contained a list of outstanding issue items that would be submitted to future meetings of the Cabinet and summarised the current position in respect of each item.

 

RESOLVED that the Cabinet approves the dates for future consideration of matters relating to the outstanding issue items listed in the report.

127.

Any other items of public business which the Chair decides to take as a matter of urgency because of the special circumstances involved.

Minutes:

There were no other items of public business.

128.

Contract for Materials Recycling Facilities (MRF) and Associated Bulking and Transport

Report of the Deputy Chief Executive (Place)

 

(Listing Officer: L Shannon, Tel: 024 7683 1235)

Minutes:

Further to Minute 125 above, the Cabinet considered a private report of the Deputy Chief Executive (Place), setting out the commercially confidential matters relating to proposals to go out to tender for a new Materials Recycling Facility (MRF) and associated Bulking and Transport contract.

 

RESOLVED that the Cabinet:

 

1.  Delegate authority to the Deputy Chief Executive (Place) to undertake a tender exercise to let a new Material Recycling Facility contract which consists of both Lot 1 (Material Recycling Facility Treatment) and Lot 2 (associated bulking and transport) for a period of 2 years with a maximum of a further 3 years extensions available for up to a 5 year total and to negotiate and agree the terms of the contracts.

 

2.  Delegate authority to the Deputy Chief Executive (Place) to enter into the contracts.

 

 

129.

Any other items of private business which the Chair decides to take as a matter of urgency because of the special circumstances involved.