Issue - meetings

Report of the Deputy Chief Executive (Place)

The Cabinet considered a report of the Deputy Chief Executive (Place), which set out proposals to go out to tender for a new Materials Recycling Facility (MRF) and associated Bulking and Transport contract.

A corresponding private report was also submitted to the meeting setting out the commercially confidential matters of the proposals. (Minute 128 below refers.)

Under the revised Waste Strategy for England 2007, the Council has a statutory obligation to make collections of paper, metal, plastic and glass from the kerbside.

A contact was let in 2009 for an initial period of 4 years, with options to extend for up to a maximum of a further 6 years.  All options for extension had been exhausted.  The current contract would expire on 6^th September 2019 and there were no further provisions to extend the contract beyond that date.

The contract was made up of 2 lots.  Lot 1 was for the provision of an MRF, a specialist facility which receives, separates and prepares recyclable materials for marketing to end-user manufacturers.  This lot was currently operated by Biffa Waste Services.  Lot 2 was for the provision of bulking and transport of the waste to the MRF and was currently operated by Tom White Waste.

The report indicated that for Lot 1, the proposed pricing, rebate and risk sharing would be on a similar basis as the current contract and, assuming the same volumes / quantities, would have an impact on the Waste Disposal budget.  It was anticipated that Lot 2 may be subject to a small rise in costs associated with fuel and insurance price increases.

The Cabinet noted that medium term options for processing recyclable waste in Coventry was being considered with neighbouring authorities.  The proposed procurement would support this process whilst ensuring that the City Council had a treatment for recycling waste collected in the City.

RESOLVED that the Cabinet:

1.  Delegate authority to the Deputy Chief Executive (Place) to undertake a tender exercise to let a new Materials Recycling Facility contract which consists of both Lot 1 (Material Recycling Facility Treatment) and Lot 2 (associated bulking and transport) for a period of 2 years with a maximum of a further 3 years extensions up to a 5 year total and to negotiate and agree the terms of the contracts.

2.  Delegate authority to the Deputy Chief Executive (Place) to enter into the contracts.