Issue - meetings

Report of the Deputy Chief Executive (Place)

The Cabinet considered a report of the Deputy Chief Executive (Place) that sought approval of a procurement process to set up a set of multi-supplier Term Contracts for 4 years for the provision of property maintenance, repairs and improvements.

Coventry City Council’s Compliance and Surveying Team provided a property management service for Council buildings and schools as well as a number of external clients. The works mainly included repairs and maintenance with some property improvements and were undertaken on either a planned or reactive basis depending on the work required. The provision of these works had been via Term Contracts for a number of years.

As the existing Term Contracts were coming to an end, in order to deliver these works it was proposed to undertake a restricted tender process to set up a multi-lot, multi-supplier (between 2 and 4 suppliers per lot) Term Contract for a period of 4 years. A Term Contract was an agreement whereby there was no guarantee of work. However, should there be a requirement for such work the term contractor would be approached. The first placed supplier on each lot would be offered the work and the others would be approached if the first place was unable to undertake the work.

RESOLVED that the Cabinet:

1.  Authorises a procurement process to set up a set of multi-supplier term contracts for 4 years for the provision of property maintenance, repairs and improvements.

2.  Delegates authority to the Deputy Chief Executive (Place), following consultation with the Cabinet Member for City Services, to agree the award of contract(s) following a restricted tender process.

3.  Authorises the City Council to enter into Contract(s) with the successful suppliers for the 4 years.