Issue - meetings

Report of the Executive Director of Place

The Cabinet considered a report of the Executive Director of Place that sought approval to proceed with a procurement process to set up a multi-supplier framework for Professional Services.

Coventry City Council along with Warwickshire County Council (WCC) and Solihull Metropolitan Borough Council (and subsequently Telford and Wrekin) entered into a Shared Professional Services Contract (SPSC), following a competitive tendering process led by WCC, that commenced in June 2013. The SPSC was a suitable procurement vehicle for the planning, design and provision of highway, transport and flood risk infrastructure and management and its use had enabled Coventry to deliver a large amount of work against tight delivery timescales, in particular, scheme designs for projects associated with European Regional Development Funding.

By using the same framework agreement for the majority of design and engineering requirements over the last four years, collaborative relationships had been developed which allowed better understanding of the drivers and the requirements of both parties, allowing for more efficient delivery, cost savings and innovation. It was hoped that the new framework would allow the same collaborative style of working to be continued.

The current arrangement expired on 31^st May 2017 and therefore new arrangements must be in place for 1^st June 2017.

RESOLVE that the Cabinet:

1)  Approves proceeding with the procurement process which will be led by Warwickshire County Council, in conjunction with Solihull Metropolitan Borough Council and Telford and Wrekin Council, to set up a multi-supplier framework for Professional Services.

2)  Authorises the Executive Director of Place to approve the appointment of Suppliers to the Framework and to award the Professional services contracts and, in conjunction with the Executive Director of Resources, enter into them on behalf of Coventry City Council on terms and conditions agreeable by the Authority.